Welcome to Mercury

We supply the standard financial modules required by any business. In excess of 30 Colleges use our Financial modules but one of the great benefits is that you can have them as stand alone or integrated.

Nominal Ledger

Includes specialised College reporting

Purchase Ledger

The Purchase Ledger supports invoice scanning and electronic invoice authorisation.

Once a source document has been scanned, it is made available to those who have to authorise the invoice and can be accessed from both the Purchase Ledger and the Nominal Ledger for drill down purposes.

Sales Ledger

Includes Sales Invoicing

Cash Book

Our bank reconciliation module (only available with other financial modules)

Our Student Member modules build and control a central database of college member information. All our modules use this core member data so that changes made in one system are automatically reflected in the others. We have developed interfaces from the Oxford University (SITS) and Cambridge University (CAMSIS) systems to automatically update student information in Mercury.

Student Member Finance processes all the information required to support the fees and ancillary charges billed to students, fellows and associated third parties and to record the payments subsequently made. We provide an automated University Fee reconciliation program that uploads the fee information supplied by the University and performs a student-by-student comparison of the fees charged by the College against the fees that the University has determined.

We provide the capability for users to create and store 'lists' of members and 'views' of data columns and link them together. This enables data to be extracted from our review grids for reporting or to be pasted into any external software.

This module processes all the information required to support the College Academic office, such as examinations, intermission and clubs & societies.

Our Student Member modules are fully integrated and if used by both offices, provide a seamless link between the Academic Office and the Accounts Department where a two-way information flow is vital for both to operate efficiently.

The Payroll supports both static and variable data upload from an Excel spreadsheet.

At the request of the Colleges, it tracks changes to employee bank account details and provides the historical drill down details now made available from the Nominal Ledger.

Our Student Accommodation module gives the College the ability to create and manage bedroom occupation, accommodation contracts, initial and on-going billing - tracking all room and date changes and charges, with seamless integration into the Mercury Academic Student, Finance, Lodge, and Conference systems.

The Conference and Events module provides complete management of conference events, from enquiry tracking and quotation through to execution and billing using our Sales Ledger or internal charging.

We provide Colleges with a complete year-round management system to handle internal and external one-hit room bookings, recurring meetings, large corporate events, and summer schools.

Control over venues, bedrooms, catering and resources are all managed in one place, seamlessly integrating with our Finance, Student Accommodation and Lodge systems for a single view of College assets. We also provide dedicated, easy-to-use interfaces for the operational execution of events without the complexity of the management tools. A comprehensive range of operational and financial reporting and customer focused documents further enable clear communication.

The Meal Booking module allows College staff to setup and manage meal sittings in the Mercury system and for members to book meals for themselves and their guests via a web site.

The college administrators can setup entitlement rules, meal pricing, restrict sittings to specific member types and guest types, create additional accounts for departments or individuals and design menus and seating plans.

Members can use the web site to book, block-book, or cancel meals and indicate any allergies or special dietary requirements.

The EPOS module allows colleges to manage stock items and setup their tills and till users. Options are available to administer member allowances, discount schemes and rewards.

The Member Portal web site can be configured to allow members to pay their Fees and Charges, view their EPOS Balances and setup bank account details for refunds and payments from the College. Further functionality is currently under development.